Information must be kept at the workplace
Information must be kept at the workplace - Alasivu
The employer must keep the information on current and past foreign employees and the grounds of their right to work at the workplace and easily available for inspection. The employer may also monitor the validity of the right to work with this information.
The information that the employer must keep at the workplace must include:
- the personal data of the foreign employee (full name and date of birth),
- a note as to whether the employee’s right to work is derived from citizenship of an EU or EEA Member State, a valid residence permit for an employed person or other grounds for the right to work specified in the Aliens Act,
- the validity of the residence permit granting the right to work (in the case of a fixed-term permit), and
- the sector or employer specific to which the permit was granted (if the permit is restricted to specific kinds of employment).
The employer shall store the information for two years beyond the termination of the foreign employee's employment.
The obligation to retain information also applies to the client when employees employed by a foreign employer work in contracting or subcontracting work, as temporary agency workers or as internal transfers within the company.
For compliance with the obligation to keep the information at the workplace, the employer may take copies of the document demonstrating the right to work.
At a construction site, it is the obligation of the main contractor or other supervisor, and at a shipyard area, of the employer excercising main authority, to keep the information of all foreign workers working in the area.