A local agreement can be concluded on the basis of a generally applicable collective agreement if this is authorised in the collective agreement. Local agreements can also be concluded at unorganised workplaces on the basis of a collective agreement concluded after 1 January 2025.

The employer must submit the local agreement to the occupational safety and health authority if

• the employer is not a member of an employers’ association
• the agreement is based on a collective agreement that the employer complies with on the basis of its general applicability.

A local agreement must be concluded in writing and the employer must submit it to the occupational safety and health authority within a month of the conclusion of the agreement. This obligation does not apply to an agreement concluded with an individual employee.

Submit the following information to the occupational safety and health authority with the local agreement:

• Employer’s details
• Details for the party submitting the agreement
• Person providing additional information (if different from the party submitting agreement)
• Local agreement details
  • Date on which the agreement was concluded
  • Agreement start and end date
  • What collective agreement is the agreement based on? If necessary, also the section of the collective agreement on which the agreement is based.
  • Personnel representative or party with whom the agreement was concluded (e.g. shop steward, elected representative, other party specified in the collective agreement)
  • Information on whether the agreement contains confidential information.

Proceed as follows

Submit the local agreement and the related information to the occupational safety and health authority through the occupational safety and health e-service. Submit the notification within one month of the conclusion of the local agreement.

Notification of a local agreement (occupational safety and health e-service)

1. Identify yourself in the service by using Suomi.fi identification (AVI customer service). Select your preferred method of identification.
2. Select I'm acting as a private customer or I'm acting on behalf of an employer (if you have been granted a mandate to report occupational safety and health information and apply for permits in Suomi.fi).
3. Under Other forms, click on Notification of local agreement.
4. Fill in the notification and attach the local agreement to it.
5. Send the notification.

Information provided through the e-service is stored in the occupational safety and health authority’s case management system and/or the enforcement information system, and the information can be used in the occupational safety and health authority’s supervisory activities.

You will be notified via email to the address that you have provided once the occupational safety and health authorities have received the advance notice.

Note! Please report any additions to existing notices by email to the regional occupational safety and health authorities, i.e. the Occupational Safety and Health Division of the Regional State Administrative Agency in whose jurisdiction the workplace is located (Contact information). In the message, state the employer’s name, business ID and the date on which the original notification was submitted.

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If you cannot use the e-service, you can also submit the notification by submitting the local agreement and the related information on paper to the regional occupational safety and health authority, i.e. the Division of Occupational Safety and Health of the Regional State Administrative Agency in whose area the workplace is located (Contact information).

If you submit the notification by email, we recommend that you use the regional state administrative agency’s secure email connection. Use the secure email connection at least if the material contains confidential or otherwise sensitive matters. The maximum size of the email attachments is 50 MB. If the attachments are too large, reduce the file size or send them in multiple emails. Remember that the sender is responsible for delivering the message to the authority. Send email with the secure email connection of the regional state administrative agency.

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Negligence fee

If an employer does not submit a local agreement to the occupational safety and health authority, the occupational safety and health authority may impose a negligence fee on the employer.

The minimum negligence fee is EUR 1,000 and the maximum is EUR 10,000. When assessing the amount of the negligence fee, the size of the employer, and the intentional nature and frequency of the negligence are taken into account. If a negligence fee were to be imposed on two or more acts of negligence at the same time, a joint amount is imposed on these negligence acts, which may not exceed EUR 15,000.

A negligence fee is not imposed if the imposition of the fee is unreasonable considering the circumstances or the negligence is due to a valid reason. If more than five years have passed since the negligence, no negligence fee is imposed.